Privacy Policy

1. Data controller

AKLARIS is an entity in the process of formation, published and operated by Niangadou Malick Souleymane Ange Junior, the controller of the personal data processing described in this policy.

Business address: Abidjan, Cocody Angré 8e tranche, Côte d’Ivoire. Website: https://aklaris.com.

Legal and privacy contact: legal@aklaris.com

2. Scope

This policy applies in particular to:

• visitors to the AKLARIS website;
• people who contact us through a form, by email or another professional channel;
• prospects, client representatives and business partners;
• people AKLARIS contacts for B2B outreach where permitted by applicable law;
• clients and professional contacts during the commercial relationship.

3. Data we may collect

Depending on how you interact with AKLARIS, we may process the following categories:

Identity and contact data

• first and last name;
• work email address;
• telephone number, if provided;
• company, role and country, if provided.

Project inquiry data

• project type;
• estimated budget;
• description of the need, objectives, timeline and messages sent;
• documents or information you choose to share with us.

Commercial relationship data

• history of communications, proposals, quotations, contracts and approvals;
• billing and payment information required for the commercial relationship;
• information relating to project delivery.

Technical data

• IP address, browser type, device, operating system, security data and technical logs;
• site usage data or cookie preferences when the corresponding tools are enabled.

Professional data from public sources

For targeted B2B outreach, where applicable law permits, AKLARIS may use publicly available professional information such as a decision-maker's name, role, company, professional website or business contact details published on a company website, professional directory or professional network.

4. Why we use your data

Responding to inquiries and preparing a project

Responding to contact requests, assessing needs, arranging meetings, preparing proposals and taking pre-contractual steps.

Managing a commercial relationship

Managing projects, communications, approvals, payments, support and client follow-up.

Targeted B2B outreach

Presenting AKLARIS services to professionals who may have a legitimate interest in them, only where applicable law permits and with an option to object to communications.

Improvement and security

Protecting the website, preventing abuse, diagnosing incidents and improving the site's experience and performance.

Analytics and marketing

Using analytics or marketing technologies, if enabled, in accordance with applicable consent requirements and rules.

Legal obligations

Complying with applicable accounting, tax, regulatory, judicial and retention obligations.

5. Legal bases

Depending on the circumstances and applicable jurisdiction, processing may rely on:

• performance of a contract or pre-contractual steps requested by the individual;
• compliance with a legal obligation;
• consent where required, particularly for certain cookies or communications;
• AKLARIS's legitimate interests, including security, management of commercial relationships, service improvement and certain B2B outreach, subject to individuals' rights and freedoms.

6. B2B commercial outreach

AKLARIS is a B2B agency and may contact professionals through targeted outreach. Where contact data does not come directly from the individual, it may come from publicly accessible professional sources. AKLARIS seeks to limit this data to what is relevant to the professional relationship.

You may request at any time that you no longer receive commercial communications. Where necessary, AKLARIS will retain minimal information to respect your objection on an ongoing basis.

7. Cookies and similar technologies

To protect the form, AKLARIS uses Cloudflare Turnstile, an anti-spam verification service that may process technical data needed to detect abuse. The website may use technologies strictly necessary for its operation. Non-essential tools, such as certain analytics, advertising or personalization services, will be used only in line with the site's actual configuration and applicable consent requirements.

The website currently uses no non-essential analytics or marketing tools. If such tools are added, an appropriate consent mechanism will be implemented where required.

Read the Cookie Policy

8. Recipients and service providers

Data may be accessible, only where necessary, to:

• AKLARIS and authorized people involved in the commercial relationship or project;
• technical providers for hosting, cloud services, email, forms, collaboration, billing, payments or analytics, where used;
• consultants or subcontractors subject to appropriate confidentiality obligations;
• professional advisers, authorities or courts where required by law or for legal defense.

AKLARIS does not sell personal data to advertisers.

9. International transfers

AKLARIS works internationally and remotely. Some providers or collaborators may therefore be located in countries other than your country of residence or the country from which you contact AKLARIS.

Where applicable law requires specific safeguards for an international transfer, AKLARIS will seek to implement an appropriate mechanism, such as contractual clauses, supplementary measures or another mechanism recognized by applicable rules.

10. Retention periods

AKLARIS does not retain data longer than necessary. Retention depends on the data category:

Inquiries and prospects

Up to 24 months after the last meaningful exchange, unless you object sooner or longer retention is needed to establish or defend a legal right.

B2B outreach

Up to 24 months after the last relevant contact; minimal objection data may be kept longer to respect your choice.

Client and project data

During the contractual relationship and then for a reasonable period needed for follow-up, evidence of commitments and defense of rights.

Billing data and documents subject to retention obligations

For the period required by applicable accounting, tax or other legal obligations.

Technical and security logs

In principle, up to 12 months, unless a particular security need or legal obligation requires otherwise.

11. Security

AKLARIS implements technical and organizational measures proportionate to its activities to reduce the risks of unauthorized access, loss, alteration or disclosure. These may include HTTPS encryption, access controls, stronger authentication, limited permissions, backups and security practices appropriate to each project.

No system is entirely risk-free, and AKLARIS cannot guarantee absolute security.

12. Your rights

Depending on the law applicable to your situation, you may have some or all of the following rights:

• request access to your data;
• request correction of inaccurate or incomplete data;
• request erasure where legal conditions are met;
• object to certain processing, particularly commercial outreach;
• request restriction of processing in certain cases;
• request portability where applicable;
• withdraw consent at any time for processing based on consent, without affecting the lawfulness of earlier processing.

To exercise your rights, write to the address below. AKLARIS may request reasonable information to verify your identity before responding.

legal@aklaris.com

13. Complaints

In Côte d’Ivoire, you may contact the personal data protection authority exercised by ARTCI. Where the GDPR applies to your situation, you may also lodge a complaint with the competent supervisory authority in the European Union or European Economic Area.

14. Automated decisions

AKLARIS does not use decisions based solely on automated processing that produce legal effects or similarly significant effects on an individual in connection with the website and commercial qualification.

15. Minors

AKLARIS services are intended for businesses and professionals. The website is not designed to intentionally collect personal data from minors. If AKLARIS learns that a minor's data has been collected inappropriately, it will take reasonable steps to delete it or handle it in accordance with applicable law.

16. Third-party links and services

The website may link to third-party sites or services. Their privacy practices are governed by their own policies. AKLARIS recommends reviewing those policies before providing personal data to them.

17. Changes to this policy

AKLARIS may update this policy to reflect changes to the website, its tools, its organization or legal requirements. Additional notice may be provided for significant changes where appropriate.